Time Zone Overlap Planner

The real headache of global scheduling

As soon as a team spans more than one continent, let us meet at 3 stops meaning anything. A comfortable mid-morning slot for London is the middle of the night in Sydney, and a friendly afternoon in California is well past dinner in India. The goal is not a single correct time — it is finding the window where everyone's working hours actually overlap, which can be surprisingly narrow or, for very distant zones, non-existent.

Finding a fair meeting time

This planner takes two or three zones and your preferred working hours and highlights the shared block, shown in each person's local time so nobody has to do the math. When there is no overlap at all, that is useful information too: it tells you a live meeting will cost someone an early start or a late night, so you can rotate that burden fairly rather than always asking the same region to stretch.

Tips for teams across time zones

A few habits make distributed work far less painful: rotate meeting times so the inconvenience is shared, lean on asynchronous updates such as recorded videos and written summaries so not everything needs a live call, and always send an agenda in advance so the overlap window is spent well. Note that this tool uses standard UTC offsets and does not auto-adjust for daylight saving, so double-check your window around the spring and autumn clock changes.